Template Guide
Storm Shutdown Procedure
What to include in a weather emergency and storm shutdown protocol
Unplanned storm shutdowns are one of the biggest sources of property damage and customer complaints in roofing. A clear, written procedure protects the property and demonstrates professionalism. Here's what to include.
1Trigger Conditions
- Wind speed threshold for stopping work (recommend: sustained 20 mph)
- Lightning: work stops when lightning is within 10 miles
- Rain: work stops when rain begins
- Heat index threshold for mandatory rest periods
- Who makes the shutdown call (lead, foreman, or supervisor)
2Before Storm Arrives (Preparation Steps)
- Secure all open deck areas with tarps
- Tarp edges secured with weighted sandbags or fasteners
- All tools and materials secured or removed from roof
- Debris bins covered or moved under cover
- Ladders lowered and secured or removed from site
- Customer notified of shutdown
3During Storm
- All workers off roof and in safe shelter
- No re-access until all-clear is given
- Monitor tarp security during event if safely possible
- Document storm start and end time
4Post-Storm Re-Inspection
- Inspect all tarp coverage before re-access
- Inspect anchors and fall protection before restarting work
- Check for pooled water on tarps (remove before walking)
- Document any new damage that occurred during shutdown
- Notify customer of status before resuming work
5Customer Communication
- Pre-job: explain shutdown procedure and tarp policy
- At shutdown: call or text customer to notify
- During: update if shutdown will extend overnight
- After: photo documentation of tarp condition
- Post-storm: confirm resume date and time
6Documentation
- Log date and time of shutdown
- Reason for shutdown
- Actions taken (tarp, secure, notify)
- Re-inspection result
- Customer notification timestamp
💡 Pro Tip
Document every storm shutdown with photos and a customer notification timestamp. In the event of a dispute over water damage, this documentation is critical.
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